NOTES TO SPECIAL PANEL ORGANIZERS

 

Definition:

SPECIAL PANELS are three hour sessions, listed on the IAPL Call for Papers, including the SPECIAL PANEL Organizer name, discipline, and institution.

SPECIAL PANEL ORGANIZERS invite ALL of the speakers for the session.

SPECIAL PANELS are organized by members of the IAPL Executive Committee.

SPECIAL PANEL ORGANIZER AND CHAIR:

  1. Each SPECIAL PANEL must include a session chair.
  2. The session chair cannot be included elsewhere on the conference program.
  3. Normally, the SPECIAL PANEL organizer will chair the session. When the SPECIAL PANEL organizer chairs the session, listing can be as follows: "Organized, Chaired, and Introduced by [name of session]". In this way, the SPECIAL PANEL organizer can list the title of the session as a paper title for vita and related funding support purposes. The SPECIAL PANEL organizer can present a 15-20 minute overview of the theme of the session. The chair will then lead the discussion, making sure that there is ample time for questions from the audience.
  4. Organizers who wish to give a paper in their own session (and therefore cannot chair the session) are responsible for finding someone else suitable to serve as chair.
  5. NOTE: sessions not chaired by the organizer are typically unsuccessful. If the chair is different from the organizer, the organizer must surrender to the session chair full responsibility for the conduct of the whole session.

SPECIAL PANEL PARTICIPANTS:

  1. Three hour sessions should include five speakers in addition to the session chair. Hence a total of six session participants.
  2. Speakers should be restricted to 20 minutes speaking time (allowing no less than 10 minutes for discussion of the paper).
  3. SPECIAL PANEL organizers can construct the three hour session in alternative ways as long as all five speakers are fully aware in advance of the "ground rules" for the session and ample time for discussion of papers is preserved.
  4. All participants should share copies of their papers no less than a month prior to the conference -- this should be mediated by the session organizer.

IAPL DUES AND REGISTRATION FEES:

  • Each participant must be informed in advance that dues and registration fees are to be paid no later than January 1st for the conference year. The SPECIAL PANEL organizer is responsible for assuring that each member of the session completes this process by the indicated deadlines.
  • Dues and registration can be completed online .

SPECIAL PANEL FINAL LINE-UP:

  • Preliminary report of SPECIAL PANEL is due no later than September 15th.
  • Complete and final line-up of SPECIAL PANEL is due no later than October 15th.
  • Session Line-Up should include all of the following information:
    • Title of SPECIAL PANEL
    • Name of Organizer(s)
    • Name of Session Chair (if different from Organizer)
    • Brief Summary of Session Topic
    • Discipline, Institution, City, State or Province, Country for Organizer(s) and Chair
    • List of Speakers in the Order in which they will present their papers
    • For each Speaker, list: Discipline, Institution, City, State or Province, Country, E-mail Address
    • For each Speaker, list: Paper Title (as it should be listed on the final Program)

SPECIAL PANEL PARTICIPANT FORM:

  • Each speaker must also complete the Participant Form at the time of Registration for the conference.
  • Session Organizers are responsible for assuring that each speaker, organizer, and chair for the session completes this form and registers for the conference.

FURTHER INFORMATION:

  • Because of the large number of sessions at IAPL, special requests for particular dates or times on the program cannot be accommodated.
  • Prompt and timely aherence to deadlines for complete session listings and submissions will be much appreciated. Delay in one session can hold up finalizing the whole conference program.
  • Questions should be sent to: Hugh J. Silverman, IAPL Executive Director: execdir@iapl.info

 

UPDATED: 27-Jan-2010