NOTES TO ORGANIZED SESSION ORGANIZERS

Definition: Organized Sessions are three hour sessions, listed on the IAPL Call for Papers, including the Session Organizer name, discipline, institution, and e-mail. Session Organizers receive submissions for the session as announced. Session Organizers can invite one or two speakers and then supplement these speakers from papers submitted in response to the Call for Papers. If no suitable submissions are received, session organizers must invite speakers to complete full session listing.

Submissions received but not selected for inclusion in the Organized Session should be sent to the IAPL Executive Director so that they can be considered by the IAPL Executive Committee as General Session papers.

  1. Each session must include a session chair.
  2. The session chair cannot be included elsewhere on the conference program.
  3. Normally, the session organizer will chair the session. When the session organizer chairs the session, listing can be as follows: "Organized, Chaired, and Introduced by [name of session organizer]". In this way, the session organizer can list the title of the session as paper title for vita and related funding support purposes. The session organizer can present a 15-20 minute overview of the theme of the session. The chair will then lead the discussion, making sure that there is ample time for questions from the audience.
  4. Organizers who wish to give a paper in their own session (and therefore cannot chair the session) are responsible for finding someone else to serve as chair.
  5. NOTE: sessions not chaired by the organizer are typically unsuccessful. If the chair is different from the organizer, the organizer must surrender to the session chair full responsibility for the conduct of the whole session.
  6. Three hour sessions should normally include five speakers in addition to the session chair.
  7. Speakers should be restricted to 20 minutes speaking time (allowing no less than 10 minutes for discussion of the paper).
  8. All participants in the session should be informed in advance of the "ground rules" for the session .
  9. All participants should share copies of their papers no less than a month prior to the conference -- this should be mediated by the session organizer.
  • Each participant must be informed in advance that dues and registration fees must be paid no later than January 1st for the conference year. The session organizer is responsible for assuring that each member of the session completes this process by the indicated deadlines.
  • Dues and registration can be completed online . See links on main page left panel.
  • Preliminary report of each organized session is due no later than October 1st.
  • Complete line-up of each organized session is due no later than October 15th.
  • Session Line-Up should include all of the following information (as noted in the official form):
    • Title of Session
    • Name of Organizer(s)
    • Name of Session Chair (if different from Organizer)
    • Brief Summary of Session Topic
    • Discipline, Institution, City, State or Province, Country for Organizer(s) and Chair
    • List of Speakers in the Order in which they will present their papers
    • For each Speaker, list: Discipline, Institution, City, State or Province, Country, E-mail Address
    • For each Speaker, list: Paper Title (as it should be listed on the final Program)
  • Each speaker must also complete the Participant Form at the time of Registration.
  • Session Organizer(s) are responsible for assuring that each speaker, organizer, and chair for the session completes this form online.
  • Organized Sessions will be listed on the web and on a Call for Papers.
  • Organizers will receive submissions directly in response to the Call for Papers.
  • Any papers that are submitted to Session Organizers and that are not selected should be asked to submit their papers under the General Sessions category and complete their submission onlineas soon as they are no longer needed. The organizer should inform the IAPL Executive Director of those who are referred to the General Session category.
  • These submissions will be reviewed by the IAPL Executive Committee along with other General Session papers.
  • Because of the large number of sessions at IAPL, special requests for particular dates or times on the program cannot be accommodated.
  • Prompt and timely aherence to deadlines for complete session listings and submissions will be much appreciated. Delay in one session can hold up finalizing the whole conference program.

 

UPDATED: 04-Feb-2010

 

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