TO CLOSE ENCOUNTER SESSION ORGANIZERS
ENCOUNTERS are three and a half hour sessions, listed on the IAPL Call for Papers,
including the CLOSE ENCOUNTER Organizer name, discipline, and institution.
ENCOUNTER ORGANIZERS invite ALL of the speakers for the session.
CLOSE ENCOUNTER ORGANIZER AND CHAIR:
CLOSE ENCOUNTER must include a session chair.
session chair cannot be included elsewhere on the conference program.
the CLOSE ENCOUNTER organizer
will chair the session. When the CLOSE ENCOUNTER organizer chairs the
session, listing can be as follows: "Organized, Chaired, and Introduced
by [name of session]". In this way, the CLOSE ENCOUNTER organizer
can list the title of the session as a paper title for vita and related
funding support purposes. The CLOSE ENCOUNTER organizer can present a
15-20 minute overview of the theme of the session. The chair will then
lead the discussion, making sure that there is ample time for questions
from the audience.
who wish to give a paper in their own session (and therefore cannot
chair the session) are responsible for finding someone else suitable
to serve as chair.
sessions not chaired by the organizer are typically unsuccessful. If
the chair is different from the organizer, the organizer must surrender
to the session chair full responsibility for the conduct of the whole
CLOSE ENCOUNTER PARTICIPANTS:
hour and a half hour sessions should include six speakers in addition
to the respondent and session chair. Hence a total of eight session
should be restricted to 15 minutes speaking time
(with the respondent replying to groups of two or three papers). There
should also be ample time for discussion from the audience.
ENCOUNTER organizers can construct the three and a half hour session
in alternative ways as long as all six speakers plus the respondent
are fully aware in advance of the "ground
rules" for the session and ample time for discussion of papers
participants should share copies of their papers with
the respondent and with each other no less than a month prior
to the conference. This process should be mediated by the session organizer.
IAPL DUES AND REGISTRATION FEES:
participant must be informed in advance that dues and registration fees
are to be paid no later than January 1st for
the conference year. The CLOSE ENCOUNTER organizer is
responsible for assuring that each member of the session completes this
process by the indicated deadlines.
and registration can be completed online
CLOSE ENCOUNTER FINAL LINE-UP:
report of CLOSE ENCOUNTER is due no later than September
and final line-up of CLOSE ENCOUNTER
is due no later than October 15th.
Line-Up should include all of the following information (a form is available
for this purpose):
of Session Chair (if different from Organizer)
Summary of Session Topic
Institution, City, State or Province, Country for Organizer(s) and
of Speakers in the Order in which they will present their papers
each Speaker, list: Discipline, Institution, City, State or Province,
Country, E-mail Address
each Speaker, list: Paper Title (as it should be listed on the final
CLOSE ENCOUNTER PARTICIPANT FORM:
speaker must also complete the Participant
Form at the time of Registration for the conference.
Organizers are responsible for assuring that each speaker, organizer,
and chair for the session completes this form and registers for the conference.
of the large number of sessions at IAPL, special requests for particular
dates or times on the program cannot be accommodated.
and timely aherence to deadlines for complete session listings and submissions
will be much appreciated. Delay in one session can hold up finalizing
the whole conference program.
should be sent to: Hugh J. Silverman, IAPL Executive Director: email@example.com